A voluntary termination occurs when an employee gives notice of resignation. The information below provides the resignation letter requirement, end employment checklists, and other useful information for processing a voluntary termination.<\/p>\n
All University of Washington staff and student employees are required to submit a written letter of resignation when voluntarily separating from University employment.<\/p>\n
Resignation letters are a formal starting point for completing offboarding steps, including exit checklists, final pay\/leave issues, and returning University property.<\/p>\n
Employees in fixed term or project-based positions whose established end date remains unchanged do not need to submit a resignation letter. However, employees who intend to vacate their position prior to the agreed-upon end date must submit a written resignation.<\/p>\n
The resignation letter should include the following information:<\/p>\n
The letter may be submitted to your manager with a copy to the unit administrator (HR\/Academic Partner) as a separate document or in an email.<\/p>\n
Campus employees who hold the HR\/Academic Partner role are responsible for initiating the Workday termination business process<\/a> and uploading the resignation letter<\/a> into Workday once written notice is received. The Maintain Worker Document step fires to the HR and Academic Partner on the Termination business process for Academic and Staff. Student terminations do not require the resignation letter to be uploaded in Workday.<\/p>\n Employees are encouraged to provide notice as early as possible to support effective workforce planning and a smooth transition.<\/p>\n Return to top<\/a><\/p> The checklists below list the responsibilities of the departing employee and of the employee\u2019s supervisor (or department), when an employee resigns.<\/p>\n Select and complete\u00a0the appropriate checklist to ensure that all required end of employment actions are completed:<\/p>\n Return to top<\/a><\/p> If a professional staff employee has received a competitive job offer from outside UW and you would like to make a counter offer, your HR\u00a0consultant can help you work with the Compensation office to respond with a retention strategy. Review the Position and Salary Review page<\/a> under the In-Grade section for additional information on the process.<\/p>\n Return to top<\/a><\/p> Review information about providing employment references<\/a> for a current or former employee.<\/p>\nWhen to Submit the Resignation Letter<\/h5>\n
\n
Ending employment checklists<\/h4>\n
\n
Retention Counter Offer<\/h4>\n
Giving an employment reference<\/h4>\n